In this easy-to-follow plan, you'll learn how to best monitor your office space utilization. With give you our top strategies – both to get started and to avoid the common mistakes. Download it and get started today.
Office space utilization plan
Monitoring office space utilization can significantly reduce workplace costs, but many managers feel overwhelmed by options or make mistakes that undermine results. This guide shares expert insights to help you select technologies, plan deployment, and manage change effectively.
How to select the right hardware and software for your office space
Lay the groundwork by choosing the right hardware and software for your monitoring system. Occupancy sensors alone will provide essential insights through your analytics software, but additional sensors can deepen understanding. The playbook shows features to prioritize and pitfalls to avoid.
The best strategy for rolling out the system
We’ve developed a proven approach to make installing a smart office system efficient and effective. Execute a phased deployment to ensure a smooth launch with minimal disruption and maximum learning. The rollout includes four phases: Technology trials, Pilot deployment, Full expansion, and Continuous refinement.
Time to Get Everyone Onboard – Change Management
A change management strategy will ensure everyone is on board–it maximizes adoption through stakeholder engagement and ongoing communication. Our playbook guides you to define a vision, involve stakeholders, incorporate feedback, and maintain momentum throughout the process. The playbook below provides full details on each phase.
Why monitor office utilization?
Most organizations today struggle with office utilization. Ineffective hybrid strategies have led to low foot traffic and high operating costs. Many downsized offices are crammed and disliked. The best chance of achieving perfect office space utilization is by understanding exactly what is and what isn’t being used. Which areas are people using? At what times? What types of work are they doing there?
How to implement space metrics?
In the past, companies relied on headcounts, assessments on randomized days, or timestamps, but these methods are labor-intensive and only provide a small glimpse of the full picture. Today, there's a much better option. If you do it right, i.e. avoid common sensor mistakes, and follow best practices for space usage analytics, sensor technologies give you automated data about your workplace usage – long term. You’ll have easy-to-access insights to confidently redesign, refurbish, right-size offices, optimize CRE portfolios, measure the success of your hybrid policies, and more.
Understanding office usage is a breeze with the right plan.